COI Watchdog for trades
COI tracking for HVAC contractors
Commercial maintenance agreements require a current COI on file before the first visit. COI Watchdog keeps you filed, current, and forget-free across every building you service.
The hvac COI headaches
- Maintenance contracts require a current COI on file with the building before your techs touch a rooftop unit.
- Fleet auto liability for the service vans is a separate policy with its own expiry that nobody remembers.
- Techs across dozens of rooftops means certificate requests come from every direction.
- Seasonal hiring spikes bring new entities and new certificates mid-year.
How COI Watchdog helps
- Keep the fleet auto policy's dates next to the liability dates, so the forgotten policy stops being forgotten.
- Snap a photo of any COI and see its expiry dates and missing coverages in seconds — free, no account, the file is never kept.
- One dashboard shows every certificate's status. Expiring soon and expired are flagged automatically, including additional insured and waiver of subrogation status.
- Reminders go out before policies lapse. On paid plans, we email the subcontractor's insurance agent to chase the renewal, under your business name, when you turn that on.
- Expired certificates stay in a read-only archive. Nothing is deleted, so the paper trail is always there.
HVAC COI questions
What do building managers require on an HVAC contractor's COI?
A current certificate on file before work starts, usually with the building or management company as certificate holder and any additional insured wording their vendor packet specifies. COI Watchdog tracks each certificate's dates and status so renewals never slip past a contract start date.
Can I track auto liability separately from general liability?
Yes. Every coverage line on the certificate carries its own expiry date, and each one is tracked and flagged independently.
Does COI Watchdog verify coverage with the carrier?
No. A certificate summarizes a policy; we read certificates but we don't verify coverage. Talk to your insurance professional about coverage decisions.
Is the free checker really free?
Yes. Snap a photo of a certificate, see when it expires and what's missing, in seconds. No account, no credit card. The file is read from your upload and never kept.
Other trades
General contractors
You collect certificates of insurance from every subcontractor before they step on site.
COI tracking for gcs →
Roofing contractors
Roofing is the trade owners and GCs scrutinize hardest on insurance.
COI tracking for roofers →
Electrical contractors
No current COI, no site access.
COI tracking for electricians →
Plumbing contractors
Water damage is the claim everyone fears, so property managers read your COI closely.
COI tracking for plumbers →
Painting contractors
Small crews, constant COI requests, no time for paperwork.
COI tracking for painters →
Landscaping contractors
Commercial HOAs want your COI before the mowers roll.
COI tracking for landscapers →
Concrete contractors
Heavy equipment, strict insurance specs, zero tolerance for lapsed paperwork.
COI tracking for concrete →
Check a hvac COI right now
Snap a photo of any certificate. See when it expires and what's missing, in seconds. Free, no account.